Time Evaluation process
- Check for Completed and Approved Time Sheets (CAPS):
The Time Evaluation process begins after all employees
have entered time and supervisor has approved it. This can
be done using transaction CAPS.
Note: When you use the
transaction CAPS to approve time, you will be locking the
employee records from any changes (i.e. no one else can
make changes, enter time, approve time, etc., while you
are in this transaction).
Therefore, to reduce the number of locked records
and improve system performance, perform this step by cost
center instead of for the entire personnel area.
Once finished, you may then run the transaction for
the entire personnel area to validate completeness.
Use Menu Path: Time
Management> Time Processing> CAPS-Check for
Completed/ Approved Time Sheets.
- Transfer Time (CATA): The Transfer Time
step take time data that has been entered on the time
sheet and moves it to the HR and Controlling databases for
further processing (i.e. payroll cannot be processed
unless this step is performed correctly).
The system transfers time data automatically to HR
when time has been approved by the either supervisor or
CSR. A batch
program that runs nightly will transfer time data to
Controlling for further processing.
Although this is an automatic
process, there are situations where the initial transfer
can fail and the time will need to be transferred manually
(for example, if the employee record was locked by another
as a matter of precaution, always execute this step before
you perform the “Review Time Data” step.
Use Menu Path: Time Management> Time Processing>
CATA Transfer Time
- Review Time Data: Once the time sheets have been entered, approved and
transferred to the HR database, the final step is the
validate that the time data has been correctly entered. Check
for overtime, public holidays etc. If any check fails, you
will have to correct and re-approve (via CAPS) the
employee’s time sheet, transfer the time (CATA) and then
review the entries again.
Use Menu Path: Time
Management> Time Processing> S_AHR_61018659 –
Review Time Data.
- Run TIME Evaluation (RPTIME00) for pay period (PT60)
- Check Time Evaluation Messages