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HR - Personnel Administration  (PA)

PA involves administrating employee data, commonly referred to Master Data.  

Master Data contains all employee data used in HR processing. Master Data includes Personal (Eg. address), Organizational (Position description), Benefits (Insurance, Pension), Time & Payroll.  More on Master Data...

Master Data is stored in Infotypes. Infotypes are tables (for user Data entry screen) that contain logically related employee data. Data can be stored for specific periods, which includes current and historical. More on Infotypes..

Components of PA:

  • Recruitment 
  • Organizational Structure
  • Compensation Management
  • Personnel Development

Company Structures in HR: 

  • Enterprise Structure - Assigning employee to a geographical location (eg. San Francisco).
  • Personnel Structure - is used for functional grouping of employees (eg. salaried, hourly).

Components of PA:

  • Personnel Area: represents a division of a company code into subunits. It is an organizational entity representing an area within an organization defined by specific aspects of personnel administration, time management and payroll. Personnel areas are subdivided into personnel subareas. Personnel area is specific to HR and is a four character alpanumeric identification. Eg. Personnel area 1000 is for employees in Texas, 2000 is for Louisiana. 
  • Personnel Subarea: is a further subdivision of Personnel area. It may represent geographical locations. Functions include: 
         1.  Set groupings for Time Management, so that work schedules, substitution and    absence and leave types can be setup for  individual personnel subareas. 
         2. Generate default pay scale type and area for an employee's basic pay. 
         3. Define public holiday calendar. 
  • Employee Groups: divides or groups employees into various categories. Eg. Active employees, Retired employees, Contractors. Employee groups are used to generate default values for payroll accounting area and basic pay. 
  • Employee Subgroups: are further differentiated within the employee group. Eg. Salaried employees, Hourly employees, Unionized  employees, Executives. The employee subgroup grouping for the payroll rule allows you to define different payroll procedures for  different employee subgroups. For eg. you can specify whether an employee's pay should be determined on hourly or monthly  basis. The employee subgroup grouping for the work schedule defines the validity of work schedule, and the attendance or  absence quota type determines the validity of time quotas.







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